-warning-letter-template.jpg)
Our Verbal Warning Letter Template facilitates prompt informal resolution of performance issues, ensuring clear communication and promoting improvement.
This document allows the employer confirm a verbal warning, and to specify the exact misconduct and the improvement timescale to the employee.
An informal verbal warning is often all you need to improve an employee’s conduct or performance.
The purpose of a Verbal Warning Letter Template is to document and formalise a verbal or informal warning given to an employee for their performance or conduct issues.
The letter serves as a written record of the verbal warning, outlining the specific concerns and expectations for improvement. It aims to communicate the seriousness of the issue and provide the employee with an opportunity to rectify the problem. The letter also serves as evidence in case further disciplinary actions are necessary.
It promotes clear communication between the employer and employee, fostering a fair and transparent disciplinary process.
Concern about conduct letter template
Our Concern about Conduct Letter Template helps address behavioural issues promptly, promoting a harmonious and professional workplace.
Verbal (informal) warning letter template
Disciplinary hearing invitation letter template
If you are considering taking disciplinary action against an employee, issue this model disciplinary hearing invitation letter template.
| Step | Description | Responsibility | Timing |
| 1 | Identify the performance issue or misconduct incident requiring a verbal warning. | HR | Ongoing monitoring |
| 2 | Collect necessary evidence and information to support the verbal warning. | Supervisor | As it accumulates |
| 3 | Prepare a Verbal Warning Letter outlining the concerns. | HR | Before meeting |
| 4 | Arrange a private meeting with the employee to discuss the lateness issue. | Supervisor | When required |
| 5 | During the meeting, explain the reason for the verbal warning, discuss the impact, provide guidance for improvement, and provide a copy of the letter. | Supervisor | 3 working days after incident |
A purchase is required to view Protected content: Make a Purchase to unlock.
A purchase is required to view Protected content: Make a Purchase to unlock.
Dear [ Recipient first name ],
Notice of Verbal Warning
I refer to our informal meeting of [ date ]. I am writing to confirm the decision taken that you be given a verblal warning under the Company Disciplinary Procedure.
This warning will be placed in your personal file but will be disregarded for disciplinary purposes after a period of [ number ] months provided your [ conduct improves | performance reaches a satisfactory level ].
A purchase is required to view Protected content: Make a Purchase to unlock.
A purchase is required to view Protected content: Make a Purchase to unlock.
You have the right of appeal against this decision. Your appeal should be directed to [ Name | the HR Department | HR Services ] within [ number ] days of receiving this letter. It should set out in full the reason(s) for your appeal.
Yours [ faithfully | sincerely ],
[ Sender name ]
[ Sender job title ]
[ Sender telephone ]
[ Sender email ]
[ For, and on behalf of [Company name] ]
